Merchants

Thanks for your interest in becoming a participant of our events!  We have the following upcoming opportunities:

2016 Sherwood Celtic Gathering : Saturday, September 10
Application deadline Jul 31, 2016

  • The 2016 format for this event is a low-budget gathering with 5-7 bands, possible volunteer Highland Games and food and beverages
  • There will be no admission charge for patrons and no fees for vendors other than the application fee
  • The event will be consolidated to specific areas of the faireground instead of being spread throughout the property as it has in the past.  For this reason we encourage all vendors to keep their setup simple and their outlook flexible
  • No period requirement for goods.  Imports are acceptable as long as they don’t conflict with something being sold by an artist
  • Previous attendance: 2011: 7.1k; 2012: 6.9k, 2013: 7.2k; 2014: 9.7k; 2015: 6k

Vendors who participate in Sherwood Forest Faire gain automatic acceptance to the Sherwood Celtic Gathering if they wish to participate.

2016 Sherwood Forest Summer Camp:  Jun 24-26, 2016 for Adults and Jul 10-30, 2016 for Youth
Application deadline: TBA

We are seeking artists who can teach a medieval skill or trade to our adult and Youth campers alike. For more information, please contact Camp Director Teach Minchew at teach@sherwoodforestsummercamp.com.

2017 Sherwood Forest Faire: Weekends Mar 4-Apr 23 & Fri Mar 17, 2017
Application deadline: Nov 30, 2016

  • 8-weekend medieval themed show
  • Set in the late twelfth century in the era of Robin Hood
  • Strict rules and regulations about period authenticity are applied to all goods and their presentation
  • No further imports allowed
  • Previous attendance: 2010: 32k; 2011: 42k; 2012: 59k; 2013: 71k; 2014: 72k; 2015: 77k; 2016: 90k

FAQs

Q.  What are the fees for being a vendor at Sherwood Celtic Gathering or Sherwood Forest Faire?

A.  There are no vendor fees for the Celtic Gathering other than the initial application fee.  For information about the Faire, have a look at our Fee Schedule.

Q. What is Sherwood Forest Faire’s vendor acceptance methodology?

A.  Our policy (which we have always instinctively followed, but only made official after the conclusion of our 2013 season) is to “replace what we lose and add a few.” Since we usually lose 7-10 vendors to attrition each season, this means we would typically accept 10-15 new vendors from year to year.  This is how it has worked out each year so far.  We started off in 2010 with a fairly huge marketplace for the size of our show, and our patron population is still growing into it.

Q. If I know that a vendor, for example a soapmaker, is leaving the medieval show, does that mean you will definitely be accepting a new soapmaker?

A. It increases the chances, but it is not certain that we will replace each vendor who leaves with the same type of vendor.  We are constantly trying to balance the marketplace and make sure everyone has a chance to do well.  If we feel that a category might be slightly overpopulated we may let it shrink, especially if that has something to do with the reason the original vendor left.

Q.  Are there certain categories that are really easy to get into?

A.  We can’t get enough fine art – painting, sculpture, etc. We also are always in search of more stuff that is interesting to kids.

Q. Are there certain categories that are really hard to get into?

A.  Just about every other category is hard to get into.

Q.  When should I apply?

A.  For the best chance, apply as soon as possible.  We accept applications on a rolling basis.  You have better chance of getting in if you send in your application earlier rather than later.  If we just accepted a widget maker and you come along with your widgets, it is extremely unlikely we would accept your application also.  We don’t usually add two of one thing in a season.

Q.  Can I apply in person / on the phone?

A.  No.  The Craft Jury all live in separate locations and we often convene online to make our decisions.  If you are serious about participating in our events, read the information here and send in an application via mail or email.  We will happily accept and review in detail any written narratives, photos, presentations or anything else you wish to submit along with the application.

Q.  Can I send in samples?

A.  Yes.  If you include return postage, they can be mailed back to you, or you can pick them up at the Faire site by appointment.

Q.  Do you do “Guest Weekends” or partial seasons?

A. In 2017 for the first time we are offering a partial run option for vendors.  You may choose weeks 1-5 or weeks 6-8 if you do not wish to do all 8 weeks.  This is experimental and we may be able to offer further schedule customization in future years if it goes well.

Q. Can I build a booth if I am accepted?

A.  You can build a booth after you have completed one season of Sherwood Forest Faire.  We think prudence is best when considering a significant investment like that.  You should make sure you like working with us, and we want to be sure of the same before allowing a new structure to go up.

 

Download the Participant Handbook

Download the Participant Camping Map

Download the 2017 Fee Schedule

Download the Vendor Application

 

To be notified whenever we begin accepting applications for any of our events, please sign up for our Prospective Vendor email list.

Updated 13 May 2014